In news stories, link all faculty names to their Catalyst profile. Consult your editor for exceptions.
Some HMS faculty have several titles. Consider relevance of titles to a given story. If there are more than two titles, sprinkle them throughout the story rather than stacking them all up in one sentence/paragraph.
Hierarchy of titles: HMS title, affiliate title, corporate title if requested (for example, Mass General Brigham and Beth Israel Lahey)
Affiliate title examples:
- Staci Gruber, HMS associate professor of psychiatry at McLean Hospital
- Adam Gaffney, HMS assistant professor of medicine at Cambridge Health Alliance
Corporate title example:
Tom Sequist, HMS professor of medicine and of health care policy at Brigham and Women’s Hospital
on second reference: Tom Sequist, chief patient experience and equity officer at Mass General Brigham
Authoritative sources for faculty titles and affiliations: Catalyst, MARS, and HU internal directory. PRO TIP1: if a named professorship is in Catalyst or MARS, it is considered an HMS title, not an affiliate title. PRO TIP2: Not all institutions are appointing institutions, e.g.; Dana-Farber funnels faculty appointments through the Brigham. You may notice this discrepancy in MARS. Please check with Faculty Affairs if you have questions.
See section on Blavatnik Institute for more on Quad faculty titles.
Do not use “Dr.” or other honorific (e.g., Mrs., Mr.) unless in quoted material or in half-staff community emails
Do not include academic degrees, but if there is an exception, style as Jane Doc, HMS ’95
Capitalize a title when it immediately precedes a name.
Harvard University Treasurer Roger Dougell
Dean George Q. Daley
Professor Arlene Sharpe
Exception: appositive, for example, “the university’s treasurer, Roger Dougell”
Lowercase a title when it follows a name or stands alone. Try to have titles follow names for consistency and simplicity.
- Roger Dougell, treasurer of Harvard; the treasurer
- George Q. Daley, dean of HMS, the dean
- David Sinclair, professor of genetics; the professor
Exception: named professorships are always capitalized:
Stephen Blacklow, the Gustavus Adolphus Pfeiffer Professor of Biological Chemistry and Molecular Pharmacology in the Blavatnik Institute at HMS
Lowercase emeritus unless it appears with a named professorship title:
- John Brown, HMS professor of medicine, emeritus
- John Brown, the George Gracie Professor of Immunology, Emeritus
Include “part-time” if it is part of a faculty member’s title listed in MARS/Catalyst; check with Faculty Affairs if you have questions
- Misty Morn, HMS professor of psychiatry, part-time, at McLean Hospital
Style academic titles as:
- Andrew Ellner, HMS instructor in medicine at Brigham and Women’s Hospital
- S. Jean Emans, the HMS Mary Ellen Avery Professor of Pediatrics at Boston Children’s Hospital
HMS Class of 2025; MD ’17
HSDM Alumni: Kal Amine, DMD ’07
The names of awards should be capitalized, including the word “award” when part of the actual name; e.g., the A. Clifford Barger Excellence in Mentoring Award.
Monthly awards page listing uses second reference style for affiliates.
Maryam Asgari, HMS professor of dermatology at Mass General
The Blavatnik Institute at Harvard Medical School comprises 11 preclinical departments on the HMS Quad.
In reporting on research done by HMS Quad-based faculty, reference Blavatnik as early in the story as possible: researchers in the Blavatnik Institute at Harvard Medical School/HMS
After this initial mention of Blavatnik, there is no need to repeat it throughout the story.
Researchers from the Blavatnik Institute at Harvard Medical School helped organize the meeting and subsequent discussions
"We believe our findings may help explain the basic malfunction that drives loss of immune defenses with age," said senior study author Marcia Haigis, professor of cell biology in the Blavatnik Institute at Harvard Medical School."
For research done by both HMS Quad-based faculty and affiliate-based faculty, reference to the Blavatnik Institute should be attached to the first Quad-based faculty member identified in the story/release.
Timothy Hammond, a research fellow in neurology in the lab of Beth Stevens at HMS and Boston Children’s and first author of the study. Hammond’s team collaborated with the lab of Steven McCarroll, the Dorothy and Milton Flier Professor of Biomedical Science and Genetics in the Blavatnik Institute at HMS.
Department of Biomedical Informatics in the Blavatnik Institute at Harvard Medical School/HMS
Always include department chair title and professor/professorship title for all Quad department chairs.
David Sinclair, professor of genetics in the Blavatnik Institute at HMS
But named professorship titles do not include Blavatnik Institute as part of the title:
George Church, the Robert Winthrop Professor of Genetics in the Blavatnik Institute at HMS
Blavatnik Harvard Life Lab Longwood/Blavatnik Life Lab
HMS labs, initiatives, centers retain current names w/o Blavatnik: HiTS, HST, Sharpe Lab, and others
Administrative and academic units; organizations
Capitalize “School” and “University” only when they specifically refer to HMS (“the School”) and Harvard University (“the University”), respectively, but “our school,” “our university,” which are generic
Do not capitalize “university” or “department” or other similar entities when modified by two or more institutional names: She attended Duke and Columbia universities.
Do not capitalize "center" on second reference; the Harvard Center for Genomics, but the center; Task Force on Minority Admissions, but “the task force”
Full titles of departments and divisions are capitalized
- Clifford Tabin, chair of the Department of Genetics, but Tabin is chair of the genetics department
- Houman Javedan, HMS assistant professor of medicine and clinical director for the Division of Aging at Brigham and Women’s Hospital
Clinics within hospitals: keep lowercase unless it’s an officially named clinic
Committees, offices within the University
Cap when using the official name of the entity; lowercase otherwise:
Office of Student Affairs, but student affairs
The President and Fellows of Harvard College
HMS Quad; Quad
Do not include academic degrees in news stories unless called for in stories about alumni or stories where degrees are otherwise relevant.
Degrees may be included if requested in posters, event emails, letters, etc.
If included, all caps, no periods: MD, PhD; MMSc, MD-MPH; with year: MD ’20, PhD ’21
EVENTS AND LECTURES
Do not enclose title in quotation marks; use initial cap and cap first word following a colon; also cap proper nouns. If the event sponsor already has a website and collateral materials, you may have to conform with the established style.
Behind Bars: Ethics and human rights in U.S. prisons
Questions? Contact Susan Karcz at email@example.com
Updated September 2022